A compelling reason for the event not to be optimally successful is less thorough and / or effective leadership. Often times, organizations only look to them to pull it off, rather than trying to create something that has a meaningful purpose, useful in enhancing the group's mission, vision, or other relative goals. You may consider request for proposal strategic approach to winning proposals.
To do this, one must step forward, motivate others. and actually leading the effort. Most of us have heard of some type of R.F.P. (Call for Proposals) but if they don't meet their intended goals in a thoughtful, promising and effective way, they often don't achieve the desired results. To take this point home, there are three reasons why an RFP is essential to a successful event.
1. Always start with thorough research so you understand exactly what your group needs and what places you are negotiating with to meet their needs. Start with a full review and focus on what you want (and need) to accomplish. How important is this event to the entire organization and to future participants?
2. Forget about why other people did events in the past, but focus on that particular event and what you need to produce. This way you know ahead of time so that you can properly formulate and negotiate. Remember that the quality and depth of your negotiations will eventually form the basis of the contract.
3. This process is at the heart of the necessary preparation and planning and, when done carefully and comprehensively, allows planners to track and prioritize options and procedures. When the negotiator is ready, he or she can offer alternatives that make sense for everyone involved.